Privacy notice

Southcrest Evangelical Church uses personal data (occasionally this is ‘sensitive personal data’) for the following purposes:

• Church administration
• Communication
• Finance
• Employer functions
• Metrics and demographics

Sensitive personal data may include, for instance, information relating to your physical or mental health.

Personal information may be collected each time you deal with us – for example, when you request information, sign-up for an event, make a donation by Gift Aid, submit comments, complete surveys or otherwise provide your personal details, we collect the information you provide.

We collect your personal data to help us:

• share prayer requests;
• maintain our list of church members and regular attenders;
• provide a church directory / prayer guide to allow members to pray for and contact each other easily;
• provide pastoral support for members and others connected with our church;
• manage events, meetings, rotas and volunteers in order to enable us to provide church services to the community including, but not limited to, Toddlers, Sunday Club, Fusion, Café church;
• inform you of news, events, activities and services running at S.E.C. and any cancellations due to weather conditions, etc.;
• provide emergency contact details, if required;
• safeguard children, young people and adults at risk;
• recruit, support and manage staff and volunteers;
• maintain our accounts and records (including the processing of gift aid applications);
• respond effectively to enquirers and handle any complaints.

We are committed to complying with the law regarding data sharing and we do not share your information with others, except as described in this notice. We send information about our events and activities by e-mail, SMS, telephone and by post.

We hold data for varying lengths of time depending on the type of information and reason for keeping it. The data in question will always be kept in a manner which complies with the Data Protection legislation.

The information you give will be shared with the leaders of the groups to which you relate in the church, e.g. Sunday Club, Fusion youth club, Women’s meeting, who may need to contact you regarding the running of the group. This information will be kept for one year after our last contact with you (with the exception of the children’s groups where we will hold it for up to three years, to help us inform you of the other children’s clubs or events we hold) or until you ask to be removed from the list. All leaders of the respective groups are aware of Data Protection legislation and will comply with it.

Other than as set out in this Privacy Notice, we will NOT disclose your personal data to third parties without obtaining your prior consent unless this is necessary for the purposes set out in this Privacy Notice or unless we are required to do so by law.

We may pass your details to a third party in order for them to assist us in the performance of our purposes as if they are us and without them acquiring any right to the data other than in assisting us.

You should submit to us only information which is accurate and not misleading. You should keep that information up-to-date and let us know as soon as possible of any changes to that information in writing by post or by email to admin@southcrestchurch.uk.

By submitting your or anyone else’s data to us, you must ensure that you have full authority and consent to supply us with that data on their behalf and you warrant to us that you have that authority.

Under Data Protection legislation you have the right to ask to see the information we hold about you. You also have the right to ask for information you believe to be incorrect to be rectified. To make a request to see your personal information contact admin@southcrestchurch.uk.

You also have the right to ask us to remove your details from our records at any stage by contacting us at admin@southcrestchurch.uk.

If you are concerned about the way your information is being handled please speak to one of our Elders in the first instance. If you are still unhappy you have the right to complain to the Information Commissioner’s Office at ico.org.uk.

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Changes we make to our privacy notice in the future will be posted on this page.